WVW Booster Club
Next Meeting
7 Sep
WVW Middle School
7:00 pm.

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JULY 12, 2011

MINUTES

The monthly meeting of the Wyoming Valley West Field Hockey Booster Club was held on Tuesday, July 12, 2011 in the Middle School Conference Room.

The following were in attendance:

Janet Sott-- Dave Grega

Mary Jo Fulton-- Diane Grega

Beth Stefanides-- Pam Gurtis

Rick Stefanides-- Karen Lipski

The minutes were read and accepted from the June 7, 2011 meeting.

The Treasurer's Report was given by Mary Jo Fulton. The report reflected an ending

balance of $6,865.11. A deposit of $674.00 was made from the sale of water at Graduation. The report was read and accepted.

Since there were only a few parents at the meeting after the last day of camp on July 18, 2011, the packets were given to the girls that were in attendance. There will be new packets handed out at the picnic with any new information. Everyone should also check the website at www.wvwfh.org .

Mr. Charles Bustin was in attendance from Joe Corbie's. He made a presentation explaining their products and what it has to offer. He explained that Corbie's was the oldest and largest company in fundraising. All items are made fresh, not frozen. 10 day window – to receive order – cookies, pizza kits, cheesecakes, desserts. Delivery will be made direct to us. Explained the profit on sales. Contest running through September 30, 2011. In pizza box has ticket both buyer and seller win prize. ($25 gas card, etc.). Payment is due upon delivery of items. No minimum order. Samples were distributed among those in attendance. It was agreed that this would be a great fundraiser. Mr. Bustin agreed to return to our August meeting to make another presentation. 50 brochures were ordered.

Janet discussed the budget cut information. As far as travel for field hockey, all

conference games will be paid for. Any games not in conference, school district will pay the local travel cost allowed and team has to pick up the difference. Coach Fithian and

Sandy Mackay will notify us and will handle the decisions to be made.

The annual picnic was discussed and planned. Invitation will be e-mailed to everyone and will also be available on the website. The menu was discussed and it was decided to

have the chicken tenders from Thomas's Market (Janet will get prices), the hoagie platters from Wegman's (Beth will get prices). Beth will make pierogies and Janet will make ziti. Class parents will contact players as to which items they will bring. All plans will be finalized at next meeting.

Schedule is now available. Copies were handed out at meeting in the packet. Rick will

be posting it on website as well.

Team Booklet/Ad Sales were discussed. All information will be handed out in picnic packet. Deadline will be August 26, 2011 the date of the team pictures.

Any player information that anyone wants brought up at picnic needs to be given to Janet by August 10, 2011. This would be any events girls were involved in over the summer. Keystones, etc.

The clothing items are being handled by the Grega's. An email will be sent in reference to the Boat House Jackets. They need to be ordered as soon as possible to avoid getting them after season is over. Last year they were ordered by July 11 and were not received until September. There are 4 people who expressed interest but an order of 6 is required.

The clothing item forms will be available at picnic for ordering. Grega's will have samples of shirts, sweatpants and tie-dye shirts available at our next meeting.

Meeting adjourned at 7:59 p.m. Next meeting is scheduled for August 2, 2011 at 7:00 p.m. in the Middle School Conference Room.

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May 3, 2011
MINUTES

The monthly meeting of the Wyoming Valley West Field Hockey Booster Club was held on Tuesday, May 3, 2011 at 7:00 p.m. in the Middle School Conference Room.

The following were in attendance:

Janet Sott ...Richard Sott
Beth Stefanides... Linda Galasso
Mary Jo Fulton... Cindy Davenport
Amy Caprari ...John Bezek
Maureen Anistranski ...Jannie Jake
Kelly Menn ...Pam Gurtis
Karen Lipski... Diane Grega
Carol Hromisin ...Dave Grega

The minutes were read and accepted from the February 18 th 2011 meeting.

The Treasurer's report was given by Mary Jo Fulton. The report reflected an ending balance of $5,682.45. The report included a profit of $340.00 from the Middle School Dance and a profit of $622.10 from the Pasta Fundraiser. The report was accepted as read.

A discussion was held by Janet Sott explaining that certain events have to be decided without a general meeting. Examples she pointed out were the Graduation Day Water Sales and the dances held at the Middle School and the Annual Banquet. If these events are not booked in advance, other booster clubs will be happy to take them. It was decided that if things need to be booked in advance it should be done .

Graduation Day Water Sales - After much discussion it was decided to sell the

water again this year at the Stadium on June 10, 2011. Everyone in attendance volunteered to donate a case of water. Final details will be discussed at the June 7, 2011 meeting.

Middle School Dance - A vote was taken to decide whether or not the Booster club should have the 2012 dance at the Middle school. It was decided to have the dance to be held Thursday February 16 th , 2012 . A discussion was held to included give-aways to promote the dance for better attendance. Possible give- aways could include I-Tunes cards, gift cards,etc. Further discussion was tabled until the dance date is closer.

Audit for the Treasurer's Books - Janet asked that the booster club implement that the books be audited. She pointed out all the publicity about arrests associated with thefts of funds from various organizations. The audit would eliminate any concerns we might have. The audit would insure that the books be audited whenever officers change. The Grega's were going to get a price from their son who is a CPA and will let the Booster Club know what it will be.

Janet recommended that all parents attend the next school board meeting to be held on May 11 th , 2011. All sports programs are in jeopardy and even elimination, especially the 7 th and 8 th grade programs.

Protective Eyeware for the upcoming 2011 season is now mandatory. Janet was in touch with Sandy Mackay and Joe Rodrigues and was informed by them that the

School district will not be paying for them. They checked with the other local school districts and were told by them they are also not paying for them. It was reported at the meeting that Marilyn Pasqualichio is now going to be a distributor and has already given Coach Fithian samples. Carol Hromisin suggested that the Booster Club give the girls

$10.00 towards the cost of the protective eyewear. Also discussed was the purchasing of extra goggles to be held by Coach Fithian in the event one of the girls goggles break during the game. It was decided to give the JV and Varsity girls the $10.00 toward the purchase of the eyeware.

The car wash date was rescheduled for May 28 th , 2011 with a rain date of May 29 th , 2011. The price will be $5.00 per ticket. The time for the car wash will be from 10am to 2pm. Beth Stefanides will call Firestone to double check on the date. Each player from the team will get 5 tickets @ $5.00 a ticket to sell for the car wash. An email will be sent out when the date is finalized. Mr. Bezek will check into getting items we need for the car wash.

Camp - The camp dates are scheduled for June 14 th to June 18 th . Camp times are 5-7:30 p.m. on the 14 th and 15 th and 9 am to 12 pm on the 16 th , 17 th and 18 th . The teams name this year is the “White Tigers”. The brochure for the camp is on the website @ www.wvwfh.org . We have not heard from Coach Fithian if Diane Madle will be hosting a camp this year.

Keystone Tryouts this year are scheduled for Saturday, June 4 at Crestwood High School . Junior – 8:30-10:30, Youth – 10:30-1:30, Scholastic 1:15-3:15. There is only ONE tryout.

Marilyn Pasquilicho/Coach Fithian requested to use the Valley West Stadium for the West Side Rumble Leagur this year. The board turned down the proposal because of a lawsuit that arised from a college player at a high school clinic leaving a high school player a parapalygic. Coach Fithian and Marilyn might send a new proposal to include only high school players for the board to reconsider.

College Showcase – The lease/proposal will be submitted to the board at the May 11 meeting for approval. The date would be for July 16 th to showcase local talent.

First Practice/Try-Out is Monday August 15, 2011. Team Photos are scheduled for Thursday, August 18 @4:30 with Photography by Jay.

Team Booklets - Mary Jo Fulton and Bill Watkins volunteered to handle the ad campaign for the 2011 season. A small meeting will be held on Saturday June 18 th after camp is done for the day to discuss the details of the ads and all other information with the parents of the players. Bill Watkins will get pricing for this years booklets.

Annual Picnic – Mrs. Carol Hromision graciously offered her home again this year for the annual picnic. The date has been set for August 14 th from 3 to 6 p.m. One parent is required to attend the picnic with their daughter. There will be much information talked about and handed out to the new parents from Coach Fithian. Final plans will be discussed in more detail at the June/July meetings.

Stand Duty – Kelly Menn will be in charge of the 2011 Food Stand. She will devise a schedule for each and every parent to work the stand for a game. Varsity Parents will work during JV games and JV parents will work during Varsity games. It is the parents responsibility to find or switch with someone if they are not able to work the day they are scheduled. Parents that have stand duty are asked to donate a food item (pierogies, pasta salad, soup) to be sold at the game. Mr. Bezek will check into getting buns or rolls for the hot dogs and hamburgs donated this year. Last year we had a problem with the tent blowing away. The Sott's will donate their own tent this year and will secure it with either sandbags or cinderblocks. Mr. Bezek will check into getting the sandbags for the tent. Kelly Menn will decide on the prices for the menu items.

Parking in the stadium during games and/or practices is NOT allowed. Signs are to be posted.

Fundraising Ideas – Ideas for fundraisers were discussed. They included

Spaghetti dinner at High School, Pasta Fundraiser, Mixers (Dukey's or Roccos), Applebees Food night and Star Tresses.

Rosters – Discussion was held about passing out rosters at home games with teams and players names from each team. Hopefully, they will be able to be put in the ad booklets and sold at the games. Janet will try to co-ordinate this with Coach Fithian and Sandy Mackay.

Bill Watkins suggested having the singing of the national anthem at home games night by a Valley West Student. Janet will contact Mr. Wilski and Mr. Kolojechick to see if they have anyone that would be interested once the season gets closer.

Mr. and Mrs. Grega volunteered to handle the sale of the Boathouse Jackets, porch flags and clothing items for the team. The will get samples and prices and present them at a meeting to follow. We can then decide on the choices.

Senior Biographies will be taken care of by Carol Hromision for the seniors.

The date for the Annual Banquet has been set for December 4 th, 2011 at the East Mountain Inn from 4 p.m. to 8 p.m.

he meeting adjourned at 8:35 pm. The next scheduled meeting will be held on Tuesday, June 7 th at 7 pm in the WVW Middle School Conference Room.

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Dear Celeste and Family: It has come to my attention that I forgot to mention you in my e-mail yesterday. I sincerely apologize to you and your family. Please understand I did not intentionally mean to do that . Your contributions over the past four years are more than commendable and to be honest I was not aware of all you and your family have contributed to this program. I would like to share some of that with the entire Booster Club, as I will be forwarding this to everyone. For those of you who do not know, Celeste and her husband have faithfully donated the hamburg and hot dog rolls for the past four years. Celeste managed to make the arrangements and payment for the Northface jackets that were purchased this year for the girls. She stepped in and was able to handle the banquet and a lot of the preparation for it at the last minute. Her and her family constantly helped at the stand with both set-up and clean-up. John and Brett both helped with numerous tasks. I can go on and on but I think you will all agree their involvement was tremendous. We wish Alexis continued success at East Stroudsburg University and hope they will keep in touch with their Wyoming Valley West Field Hockey Family. THANK YOU CELESTE, JOHN, BRETT AND ALEXIS FOR EVERYTHING YOU HAVE CONTRIBUTED TO THE FIELD HOCKEY PROGRAM AT WYOMING VALLEY WEST! IT HAS BEEN GREATLY APPRECIATEDAND WILL NEVER BE FORGOTTEN.

JANET SOTT & THE ENTIRE BOOSTER CLUB

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FIELD HOCKEY BOOSTER CLUB MEETING

FEBRAURY 18, 2011

MINUTES

The monthly meeting of the Wyoming Valley West Field Hockey Booster Club was held

on Tuesday, February 18, 2011 at 7:00 p.m. in the Middle School Conference Room. The following were in attendance:

Maureen Anistranski Maureen Kane

Carol Hromisin Kelly Menn

Janet Sott Karen Lipski

Beth Stefanides Amy Caprari

Mary Jo Fulton Marilyn Pasqualichio

Joseph Anistranski

There were no minutes from the December meeting. Banquet details were finalized at that meeting.

We received thank you cards from Coach Fithian, Coach Web and Coach Shiffy. They

were passed around for those in attendance to see.

The Treasurer's Report was given by Carol Hromisin. A print out of the the report for

2010 was passed out. The report reflected an ending balance of $4,927.10 plus $100.00 cash for the box.

The plans for the dance were discussed and finalized. Janet Sott ordered security for the dance which is mandatory. Two Kingston Police Officer will be in attendance. The fee is $110.00 per officer for a total of $220.00. Janet also informed the group that Mr. Munzing from the Middle School could provide a cylinder of soda for us to use. It was

decided to contact Mr. Munzing and get the soda through the Student Council. The cost is around $22.00. Janet will check on set-up time for club and DJ as well as clean-up procedures. The girls will work in 2 shifts: 6:30 to 8:00 and 8:00 to 9:30. Parents are also required to be present. Girls and parents will be contacted. We decided to sell 1 box of Skittles, 1 box of Sweedish Fish and Pickee-sticks as well as 3 cases of water. Kelly Menn agreed to donate the candy and Mary Jo Fulton will donate the water. Janet will check with Miss Troy about selling glow sticks.

Marilyn Pasqualichio presented a “Pasta” fundraiser. There were several different types of pasta samples. They had themes such as “Holiday”, “Dog Lovers, Collegiate Sports.

Prices started at $6.50 with gift packs being $11.00. The club would receive a 50% profit. It was decided to start the fundraiser now and run it through March 6, 2011 to see how it goes. Marilyn would be in touch with Coach Fithian to hand out the packets to the girls. Parents that were at the meeting received the package. Checks should be made payable to Wyoming Valley West Field Hockey. Marilyn would also be interested in putting together a “COLLEGE SHOWCASE” to be held at the Stadium. She could get

college coaches to come and hold sessions for our girls as well as other local girls. It would be a great opportunity for the girls. She will be in touch with Coach Fithian to

set things up. Hopefully, it could be held sometime in June or July. Board approval will also be needed as well as contact with the football coach.

Other fundraisers that will need to be scheduled are: Possible Adult Bucket Drive and the Car Wash at Firestone.

It is imperative that we receive e-mail and updated information on all the parents as well as the players. Maureen will send Janet a list of the 8 th grade parents to try and get all the information needed to keep them updated on everything.

The election of officers was held. The new officers are as follows:

President - Janet Sott

Vice-President - Beth Stefanides

Secretary - Amy Caprari

Treasurer - Mary Jo Fulton

Stand Coordinator - Kelly Menn

Class Parents are as follows:

9 th Grade - Maureen Kane/Heidi Gayoski

10 th Grade - Dave and Diane Grega

11 th Grade - Cindy Davenport

12 th Grade - Carol Hromisin

eth Stefanides has booked the Banquet at the East Mountain Inn for December 4, 2011 from 4:00 p.m. to 8:00 p.m. A $100.00 deposit is required.

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7Feb2011
from the incoming President

I wanted to first take this opportunity to thank Maureen Anistranski and Carol Hromisin for the OUTSTANDING jobs they did in their positions as President and Treasurer this past year. Their dedication and contribution to the field hockey program at Wyoming Valley West is beyond commendable.

Next I would like to introduce myself, Janet Sott , as the upcoming President of the Booster Club for the 2011 season. I can only hope to continue the exemplary job done by the past officers. As you are aware, it does take more than just a few people to do so. In order for our program to continue to succeed we need everyone's help. Over the next few months, we will be depending on you to do just that. The upcoming new officers are as follows: Beth Stefanides, Vice-President, Mary Jo Fulton, Treasurer and Amy Caprari, Secretary . Kelly Menn has graciously accepted the postion of Stand Coordinator as well. Please join me in making this transition a huge success as we all look forward to a great season.

Attached you will find the minutes from the Booster Club meeting held last night. There are two events that need your immediate attention. The first is the dance we have planned for Friday, February 18 at the Middle School. We need parents, as well as girls, to volunteer their time. Two shifts have been set up. One is 6:30-8:00 and the other is 8:00 to 9:30. The first shift is pretty well covered by the people who attended last nights meeting. We still will need volunteers for the second shift. Please contact myself or the other officers listed above if you can participate. The second event is the " PASTA" fundraiser listed in the minutes. It seems to be a really neat idea. The best part is the Booster Club receives a 50% profit!!! Marilyn Pasqualichio is going to be in touch with Coach Fithian to try and get the information to the girls. We are looking for any information on the upcoming 8th grade class. We need current parent and e-mail contact information. Any help on obtaining this information will be greatly appreciated.

I will be comprising a "Schedule of Events " so you can start marking your calendars! I will try and get that out as soon as possible. We have to compile a list of dates for various events and I will have to coordinate this with Coach Fithian.

As always please feel free to express your thoughts and ideas. They are always welcome and very much appreciated. I look forward to seeing everyone soon!

Thank you,

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